Scheduling for therapy practices
Seaglass matches clients to therapists by state, insurance and specialty, and books sessions into time that is open on the therapist’s own calendar.
Availability comes from the calendars therapists already keep
Each therapist sets their working hours and adds an iCal link from Google Calendar, Outlook or iCloud. Seaglass reads what is already booked, never writes to the calendar, and offers what is left.
This weekEastern Time
Sample week. Switch to Availability to see what search would offer.
Booking a session
- 1Search the practice’s therapists by the client’s state, insurance and what they need help with.
- 2Choose a therapist and a time. Only hours that are open on their calendar are offered.
- 3Seaglass emails the therapist and your staff, and sends reminders before the session.
- 4The client gets a private link with the time, the place or video link, and an add-to-calendar button.
Available Times
The same sample week, as staff see it when booking. Click the track to place a session.
For the people running the practice
Calendars stay where they are
Google Calendar, Outlook and iCloud connect with an iCal link. Seaglass only reads busy times.
Coverage by state and insurance
Set the states you serve and the plans you take in each, then match therapists to their licenses and panels.
Roles for owners, admins and therapists
Admins manage the roster. Therapists keep their own hours, specialties and notification settings.
Dependable email
Booking notices retry until they are sent, reminders are never sent twice, and every email is logged.
A client page that shares only what it should
Who, when and where. No internal notes, reference numbers or who made the booking.
Audit log
Sensitive actions are recorded so admins can see who changed what, and when.
About
Seaglass is built and maintained by Ashe. New practices are set up individually, so if you run one and would like to use it, get in touch.
Recent changes
- Oct 13Booking notices and reminders retry until sent, and every email is logged
- Oct 13Each member’s notification settings shown on the therapists page
- Oct 12Timezone and calendar handling no longer depend on the server’s zone
- Oct 9Admins can add a team member directly instead of sending an invitation
- Sep 24New practices are set up with a one-time creation key